Support for STO Contractors

1. General

2. Travel

3. Per diem and honorarium

4. Payment / Reimbursement

1. General

1.1. An attendance at a STO technical activity will be held where I live/I work. Will I receive subsistence allowance for this location?

Travel and per diem expenses will only be provided for trips/meetings attended that are more than 100km from your residence. For this activity, you will only be paid honorarium (if you are eligible).

1.2. What can I do if I have to cancel my mission ?
1.3. Do I need the original hard copy of the signed contract before the mission starts ?
1.4. Does the CSO need the original hard copy of the signed contract before the mission starts ?

2. Travel

2.1. Do I need the contract to book my flights/trains/hotels ?

Yes. The CSO will not be liable for expenses incurred prior to the signed contract.

2.2. Which transportation can I use to go to and from the airport/station ?
2.3. Can I use my personal car to travel ?
2.4. I'm a Lecturer in a Lecture Series/Technical Course. Is the Travel amount stated in the contract for one trip or several?
2.5. Am I allowed to travel in business class on airplane?
2.6. Can CSO book and/or buy my flights/train tickets ?
2.7. The actual travel costs incurred when reserving my flight/train is higher than the estimate in the contract. What should I do ?
2.8. My company bought the flight/train tickets can you reimburse them for me ?
2.9. World Business Assistance and Insurance

3. Per diem and honorarium

3.1. How is the subsistence allowance (per diem) calculated?

Subsistence allowance (per diem) is calculated and paid in accordance with NATO regulations and vary from one country to another.
This sum assumes expenditures of 50 % for hotel accommodation, 10 % for breakfast, 15 % for lunch, 15 % for dinner and 10% for incidentals.

Lodging will only be reimbursed for the actual expense up to the 50% of the total per diem amount.
The total sum of the subsistence allowance to be reimbursed will be calculated in accordance with the overall time spent for the travel, as documented in the statement of mission expenses.

3.2. What are the conditions to be eligible for Honorarium
3.3. How is my Honorarium calculated ?

4. Payment / Reimbursement

4.1. For how many days will I be reimbursed for subsistence allowance ?
4.2. Can I get a partial advance ?
4.3. In which currency am I supposed to be paid ?
4.4. Exchange rate
4.5. Can I be reimbursed for bank fees?
4.6. If I elect to travel with my personal car, how will I be reimbursed ?
4.7. Will I be reimbursed for (daily) transportation between my hotel and the conference place ?
4.8. Will the portion of the per diem for accommodation be adjusted when conducting overnight (transatlantic) air travel ?
4.9. Will CSO reimburse the cost for excess luggage?

No. Cost for excess luggage will not be reimbursed.

4.10. After completion of the mission, how much time do I have to send back my documents/receipts?
4.11. What should I send back to CSO to be reimbursed once my mission has ended?
4.12. I didn't keep all my receipts. What can I do to be reimbursed?